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Recruitment Assistant

A dedicated recruitment assistant taking the time-consuming admin off your desk: posting roles, screening CVs, scheduling interviews, keeping candidates warm, chasing references and tracking the pipeline. Whether you're a recruitment agency running volume or an HR team hiring in-house, we handle the legwork so your people spend their time on decisions, not diaries.
$595.00 per person Artwork adapted for you · placement confirmed with proof
Recruitment Assistant — All Services
The recruitment admin, done

Everything around the hire — off your plate.

The repetitive, time-eating tasks between "we need someone" and "they've started" — handled properly, so nothing and nobody slips.

Job posting & sourcing

Roles written up and posted across the right boards and channels, plus proactive sourcing to build a candidate pool.

CV screening & shortlisting

Applications filtered against your criteria so a clean, relevant shortlist reaches your desk — not a hundred unread CVs.

Interview scheduling

Diaries wrangled, slots booked, reminders sent, reschedules handled — the coordination that quietly devours a hiring week.

Candidate communication

Prompt, professional replies that keep candidates engaged and protect your employer brand — including the polite no.

Reference & document checks

Chasing references, collecting documents and running the pre-onboarding checklist so offers don't stall on paperwork.

Pipeline & ATS tracking

Every candidate's stage kept current in your ATS or tracker, with status reporting so nobody falls through the cracks.

Built for two kinds of buyer

Same assistant. Two problems solved.

Recruitment admin looks the same whether you place candidates for a living or hire for your own team — and it's just as draining either way. This role fits both.

If you're a recruitment agency

More placements, less admin drag.

Your consultants stay on the phone placing candidates while the assistant handles posting, screening and scheduling
Extra throughput at busy periods without adding a permanent head
Pipeline and ATS kept clean so nothing goes stale
If you're an in-house HR team

Hire well without drowning.

The hiring admin covered so your HR people focus on interviewing and choosing, not coordinating
Surge support when you're hiring several roles at once
A professional candidate experience that protects your employer brand
Why hire the assistant through Wigmore

Supported, covered, and easy to scale.

The advantages of a dedicated hire without the overhead of one.

Managed & covered

Supervised by a team leader and covered for leave, so your hiring pipeline never stalls because one person is out.

Your tools & process

Works inside your ATS, job boards and hiring process — you keep your systems, they take the workload.

Scale up or down

Add hours in a hiring surge, ease off when it's quiet, add more assistants for volume — month to month, no severance risk.

Pick your hours

Two packages. Priced per assistant.

Part-time

20 hours per week

A dedicated recruitment assistant
Posting, screening, scheduling & candidate comms
Reference checks & pipeline tracking
Right for steady hiring or a lean HR function
$595/month
Full-time

35 hours per week

Everything in part-time, at full presence
Full-week capacity for high-volume hiring
Owns end-to-end coordination across many roles
The choice for a busy agency or a big hiring push
$995/month
Hiring at real volume? Several recruitment assistants, or a blended team, are quoted per assistant on request — email sales@wigmoretrading.com with the number of roles and your ATS. You can also subscribe and pay by card on our pay-online page.
From subscribe to first shortlist

Working your roles within the week.

STEP 1Subscribe or message usPick a package — we respond within one working hour by email to get started.
STEP 2Intro video callMeet your assistant and team leader; agree your roles, criteria, tools and how you like to work.
STEP 3Access & handoverAccess to your ATS, job boards and templates; your hiring process and shortlisting criteria mapped.
STEP 4Pipeline in motionRoles posted, CVs screened, interviews booked and candidates managed — with regular status reporting.
Straight answers

Asked before every subscription.

Does the assistant make hiring decisions, or just the admin?
The admin and coordination — posting, screening to your criteria, scheduling, candidate communication, reference chasing and pipeline tracking. The hiring decisions stay with you or your client. Think of the assistant as the engine room that gets a clean shortlist and a smooth process to the people who actually choose.
Can they work in our ATS and job boards?
Yes — your assistant works inside your existing ATS, job boards and templates wherever possible, so your data and process stay in one place. Tell us what you use during onboarding and we'll match an assistant comfortable with it.
We're a recruitment agency — can you handle our volume?
That's one of the two main uses of this role. A recruitment assistant frees your consultants from posting and scheduling so they place more candidates, and for real volume you can run several assistants, quoted per head. Tell us your typical live-role count and we'll suggest the right capacity.
Part-time or full-time — which do I need?
Part-time (20 hrs) suits steady hiring or a lean in-house HR function. Full-time (35 hrs) fits a busy agency or a big hiring push across many roles at once. Describe how many roles you're typically running on WhatsApp and we'll give you an honest steer.
How do you handle candidate data and confidentiality?
Your assistant is employed and supervised inside Wigmore, works to confidentiality terms you can have agreed in writing, and is given only the access your work requires. Candidate data is sensitive and we treat it that way — set out any specific controls during onboarding and we'll build to them.
How does billing and cancellation work?
A monthly subscription in USD, priced per assistant, paid by card online or by transfer against invoice, running month to month. Stop or change with a message and we confirm before any renewal — no notice battles, no severance exposure.

Recruitment assistant delivered as a monthly subscription, priced per assistant: part-time 20 hours per week, full-time 35 hours per week. Your assistant is employed and supervised by Wigmore Trading while working to your direction, handling recruitment administration and coordination. Hiring decisions and any regulated employment obligations remain with the client (or the client's end customer). Confidentiality terms available on request. Multi-assistant and bespoke arrangements quoted separately. Prices in USD.

Stop losing your week to hiring admin

Put the recruitment legwork on someone else's desk.

Pick a package, meet your recruitment assistant on a video call this week, and get roles posted, CVs screened and interviews booked — while your team does the part only they can do.

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